Project eligibility criteria have been developed to ensure the development of high quality information enabling defensible, timely and effective local adaptation decision-making. Queensland’s coastal local governments applying for funding will have to consider and address the project eligibility criteria discussed in sections below when scoping and developing project proposals.
The proposed project scope must capture the following details at a minimum:
- Consideration of the entire coastline within the local government area before focusing on specific sections.
- Project location, specific project area (preferably identified in a map) that is impacted by existing and/or future coastal hazards
- A high level assessment of all assets (e.g. residential, commercial, industrial etc.) across all tenures (public and private).
- Consideration of environmental, social, cultural, economic impacts and co-dependencies.
- Consideration of how project outcomes will be integrated into council’s decision making process and operations.
The proposed methodology should be consistent with those identified in the Minimum Standards and Guidelines (MS&G) document. The document provides the minimum requirements for each phase of a CHAS as well as leading practice references. Although the minimum requirements are a must for each phase, it is recommended that local governments attempt to incorporate leading practice approaches/methodologies in their project proposal to facilitate the development of high quality project outcomes.
The project methodology must list tasks proposed for each phase of the CHAS and consider the following:
- Existing CHAS study/assessments that have been undertaken and if these could potentially be expanded, provided that a review is undertaken to assess the relevance, suitability and accuracy of the existing data.
- If funding is sought for later phases of a CHAS, it must be demonstrated that all previous phases undertaken are compliant with the MS&G as funding approval for the next stages is reliant on this.
- Opportunities for a regional assessment via collaboration with neighbouring local governments, research organisations, private institutions and/or academia.
- Any additional data requirements.
The Program Coordinator is available throughout the duration of the Program to provide advice and guidance to local governments on any general technical query or clarification. If specific expertise is required, local governments can request for the assistance of the expert panel via the Program Coordinator.
Project governance and communication
A council wide project management or steering committee should be identified to ensure that representation across all relevant council departments are provided at a senior officer level as a minimum. It is important to include senior management with decision making authority within this committee. As a minimum the following information should be included:
- Project manager and/or key contact/liaison person for the project.
- Project timeframes based on task breakdown provided for each phase of CHAS (if multiple phases are applied for).
- Tangible milestones that will be monitored and managed by council’s project manager (for the whole duration of project) for reporting back to the LGAQ and for payment/invoicing purposes.
- Details of project team (both in house and/or external consultants) and their relevant qualifications and experience.
- Means by which Council will be kept informed of the project progress.
- Relevant insurances and Quality Assurance processes that will be put into place to manage the project timeframes, budget, reporting and deliverables e.g. review of the project deliverables/outcome.
The Program also encourages collaboration with neighbouring local governments, key stakeholders, universities and/or research organisations (this is preferred but not mandatory).
Council will also be required to plan for community and stakeholder engagement at the onset of the CHAS to ensure key stakeholders are kept informed and consulted for the relevant phases. The requirements for these are provided in the MS&G.
Project fee structure
The proposed project fee must:
- Be appropriate for the scope, approach and methodology proposed.
- Consider council’s co-contribution input:
- The co-contribution formula has been determined based on the membership subscription (relative value) provided by local governments to the LGAQ and takes into account resourcing capability and capacity of each council.
- The co-contribution value (in monetary terms only) for each council can be obtained from the Program Coordinator.
- The co-contribution value does not take into account other grants and subsidies received by council for the project.
- In-kind contribution by council (above and beyond the Board approved co-contribution) is encouraged.
- Provide fee estimate based on breakdown of project tasks and include hourly rates for any future additional works or project variances.
If the proposed project is a collaborative effort between multiple local governments, each council will be required to identify the project worth (in funding) for their respective councils.
The proposed fee structure should also provide the following details (if applicable):
- Any additional funding contribution obtained and/or applied for from other organisations or funding sources.
- Any additional cash or in-kind contribution that will be provided by council.
Project key dates
The closing date for all project applications is 31 October 2018.
The Program’s completion date is 31 October 2019. All project deliverables must to be completed and acquitted by this date.